Neighbourhood Planning Meeting
November 2nd 2022
Attending:
Ian Poole
Chris Hall
Michelle Hall
Lesley Osbourne 
Susan French
Dan Smith
Don McBean
Tim French
Julian Campbell

AGENDA
•	Approve minutes of last meeting - review actions
•	Review the timeline for the process to bring the plan to the formal submission stage. Check dates for the Community Drop-in event and other meeting dates.
•	Organisation of the Distribution of the leaflets for the Drop- in
•	Discuss the themes to be included in the final draft plan
•	Organisation detail for the Community Drop-in event on November 19th 2022
•	Chris to update the team on our County Wildlife sites within Worlington Parish and the charity status of locations within it.
Minutes and actions completed
•	The Drop-in has been advertised in The Pump
•	The hall is booked for November 19th 
•	Ian has produced advertising leaflets for delivery to each household 
•	Julian has updated the parish website to include the drop-in details and will add links to the reports after the event
•	Michelle will put the information on to the Worlington Life page
•	Ian has not progressed the grant application as yet

PLAN CONSULTATION PROCESS
•	The Parish Council have to approve the formal consultation process with the draft neighbourhood plan and then submit the plan to West Suffolk. 
•	The first meeting of Parish Council in 2023 is 5th Jan so for the document to be pre-read it must be distributed to councillors by Friday 30th December. How this will happen needs to be clarified
Schedule:
1.	Parish Council to approve consultation (5th Jan) 
2.	Consultation by village and statutary bodies begins (Ian to generate a list) This takes 6 weeks - actively encourage participation of the community via social media - CONSULTATION START ON FRIDAY 3rd FEBRUARY
3.	Guidance has to be clear for residents how they can give feedback - possibly on a form / leaflet available at the village hall and online. Comments have to be inputted from paper to the online system
4.	CONSULTATION ENDS MONDAY 20th MARCH
5.	Compile and review all comments at the Neighbourhood Plan meeting (WEDNESDAY 5th APRIL) to see if any high-level changes are needed
6.	The proposed changes are summarised in a table and the teams response to the comments go to Parish council on 1st June with a table of the changes to be endorsed by the P.C.  If successful the draft is submitted  to West Suffolk Council after the P.C elections on Thursday June 15th 
DROP-IN ORGANISATION ACTIONS
•	Ian will provide a PDF of the displays for inclusion in documents. Julian will send pictures of the village to Ian for the display boards
Displays can be unfolded and placed on 7-8 tables 
•	Ian will send draft of boards next week to check for typos  
•	Ian will provide post it notes / pens for residents to feed back their comments. (Sue will compile these and send on to Ian after the event)
•	Ian will meet Chris on November 18th with all the materials for the Drop-In
•	Chris and Tim, Michelle and Sue to attend from 9.15 on Nov 19th to set up refreshments and boards
•	Don to attend from 10.00 - 11.00, Lesley and Julian to attend from 11.00 - 1.00
•	Ian will send draft of boards next week to check for typos 

LEAFLETS
•	Ian to send pdf of leaflet to Michelle for advertising on the Worlington Group Social site
•	Don has some volunteers to cover the distribution. Sue / Julian/Dan will cover The Street and Mildenhall Road.
•	Ian will resend a list of residential properties as a checklist

Discussion regarding the themes to be covered in the draft Neighbourhood Plan
This will include:
Housing, The Natural Environment, The Buildings Environment, Design of Buildings, Services and Facilities, Transport and Travel
Any other categories should be considered by the group and sent to Ian.
VISION/ASPIRATIONS
A number of ideas were discussed including;
1.	Tree Protection - possibly in Green lane to protect trees for the Sunnicca development
2.	Cycle Routes
3.	The continuation of pathways along Newmarket Road and The Street with a crossing before the War memorial
ACTION
The group will send comments to Sue by email on aspirations to be included in the village plan.  These will be on conservation and development.
Sue will collate and send summary to Ian.  These need to be linked to the household survey results
WORLINGTON COUNTY WILDLIFE SITES
There are 4 county wildlife sites. These are non-statutary piecies of land with bio-diversity and are registered with W. Suffolk. 
We can say in the Neighbourhood plan that we have 4 sites though cannot name them since that is not public knowledge.
One of the village aspirations could be to make the Hythe a County Wildlife Site
A.R Urbanism - Urban Design Report 
ACTION
•	All members to report any errors in the updated plan from A.R. Urbanism to Ian by Monday 7th November
Feedback on Examples of Neighbourhood Plans
•	Group agreed a protrait layout was preferable to landscape
•	Residents comments were easier to read when presented in a table
•	Our vision statement was better than a more specific and detailed example
Resident representation
ACTION - Lesley  will investigate how to contact and inform the Travellers of the Neighbourhood Plan Drop- in event and process. 

Next meeting - January 11th - 7.30 p.m Village Hall